Bookkeeping and payroll for long day care, preschools, and family day care.
Running a childcare service means managing educators, enrolments, families, and regulatory responsibilities every day.
Behind that work sit changing rosters, different employment levels, Child Care Subsidy payments, wage grants, payroll, BAS, and cash flow. When records are delayed or spread across systems that don’t talk to each other, it’s harder to see how your centre is performing.
That’s where we come in.
East Coast Bookkeeping & Business Solutions works with long day care centres, preschools, family day care providers, and other early education services to simplify bookkeeping, payroll, and financial reporting.
Built around the way childcare operates
Childcare businesses have financial processes that general bookkeeping systems don’t always handle well. Subsidy income needs reconciling, payroll covers a range of roles and awards, and occupancy changes quickly affect revenue and staffing costs.
We take the time to understand your centre, your team, and the systems you use. Then we set up practical processes that keep your records accurate without adding admin.
Our team can help with:
- Day-to-day bookkeeping and bank reconciliations
- Payroll, STP, and super, including Payday Super
- Payroll under the Children’s Services Award and the Educational Services (Teachers) Award
- Worker Retention Payment records and reporting
- Child Care Subsidy reconciliation
- BAS and GST compliance
- Accounts payable and supplier processes
- Cash flow forecasting and budgeting
- Xero and MYOB setup and support
- Management reporting
Understand how your centre is performing
Good bookkeeping should show you more than whether the accounts balance. It should give you useful information about revenue, payroll, occupancy, operating costs, and cash flow.
With current records and clear reports, you can spot pressure earlier, plan staffing and spending with better information, and make sound decisions about the future of your service.
We explain your numbers in plain language and focus on what matters to you. That might be payroll as a share of revenue, subsidy income, upcoming commitments, occupancy trends, or the cash available for improvements and growth.
Support that grows with your service
A small provider may need straightforward bookkeeping and payroll support. A larger centre or multi-service operator may need more frequent reporting, budgeting, and ongoing advice.
Whether you need help catching up, better processes, or a clearer view of performance, we tailor our support to suit. As your needs grow, you have a team of bookkeepers, accountants, and registered BAS agents to call on.
Based in South Nowra, we support childcare and early education providers across the Shoalhaven, Illawarra, and Australia-wide using cloud accounting.
More clarity for your centre
Your books should support the important work you do, not add to your team’s admin.
Book a free 30-minute consultation by phone, online, or in person. We’ll look at how your centre runs now and what support would help. Obligation free.
Contact us to book a free consultation.
Frequently asked questions
What bookkeeping services do you offer childcare centres?
Day-to-day bookkeeping, bank reconciliations, accounts payable, BAS and GST, cash flow forecasting, budgeting, and management reporting. We tailor the process to your centre, your systems, and the reports you need.
Can you help manage payroll for educators and changing rosters?
Yes. We handle payroll processing, STP, super, and leave for educators, teachers, and support staff. That includes the different awards, roles, and employment arrangements in early childhood, and rosters that change week to week.
Do you reconcile Child Care Subsidy payments?
Yes. We reconcile Child Care Subsidy payments and other income against your accounting records, find any discrepancies, and give you a clearer view of your centre’s revenue.
Can you help with the Worker Retention Payment?
Yes. If your service receives the Worker Retention Payment, your payroll needs to show the funding is passed on to eligible staff as higher wages. We keep your payroll records in line with the grant conditions. The program has been extended to 30 June 2028, and Family Day Care and In Home Care services that employ their educators can now take part.
What financial reports can you provide for a childcare service?
Practical reports covering revenue, payroll costs, occupancy trends, operating expenses, budgets, and cash flow. We explain the numbers in plain language, so owners and managers can make informed decisions.
Can you support both single-centre and multi-service childcare providers?
Yes. We tailor our support for independent providers, larger centres, and multi-service operators, using cloud accounting systems such as Xero and MYOB.
We’re thinking about switching bookkeepers. What does that involve?
We handle the changeover from start to finish. We review your current records and systems, then take over in a clean, organised way. When needed, we work directly with your previous bookkeeper and make sure nothing is missed during the handover. Most clients find it much simpler than they expected.
